feat(analytics): posthog audit — remove noise, add 10 new events (#3960)

* feat(analytics): posthog audit — remove noise, add 10 new events

Remove task_marked_read (fires automatically on every task view).

Add workspace_id to task_message_sent for group analytics.

New events:
- search_result_selected: block/tool/trigger/workflow/table/file/
  knowledge_base/workspace/task/page/docs with query_length
- workflow_imported: count + format (json/zip)
- workflow_exported: count + format (json/zip)
- folder_created / folder_deleted
- logs_filter_applied: status/workflow/folder/trigger/time
- knowledge_base_document_deleted
- scheduled_task_created / scheduled_task_deleted

* fix(analytics): use usePostHog + captureEvent in hooks, track custom date range

* fix(analytics): always fire scheduled_task_deleted regardless of workspaceId

* fix(analytics): correct format field logic and add missing useCallback deps

Author: waleedlatif1

apps/sim/app/api/folders/[id]/route.ts

@@ -5,6 +5,7 @@ import { eq } from 'drizzle-orm'
 import { type NextRequest, NextResponse } from 'next/server'
 import { z } from 'zod'
 import { getSession } from '@/lib/auth'
+import { captureServerEvent } from '@/lib/posthog/server'
 import { performDeleteFolder } from '@/lib/workflows/orchestration'
 import { checkForCircularReference } from '@/lib/workflows/utils'
 import { getUserEntityPermissions } from '@/lib/workspaces/permissions/utils'
@@ -156,6 +157,13 @@ export async function DELETE(
       return NextResponse.json({ error: result.error }, { status })
     }
 
+    captureServerEvent(
+      session.user.id,
+      'folder_deleted',
+      { workspace_id: existingFolder.workspaceId },
+      { groups: { workspace: existingFolder.workspaceId } }
+    )
+
     return NextResponse.json({
       success: true,
       deletedItems: result.deletedItems,

apps/sim/app/api/folders/route.ts

@@ -6,6 +6,7 @@ import { type NextRequest, NextResponse } from 'next/server'
 import { z } from 'zod'
 import { AuditAction, AuditResourceType, recordAudit } from '@/lib/audit/log'
 import { getSession } from '@/lib/auth'
+import { captureServerEvent } from '@/lib/posthog/server'
 import { getUserEntityPermissions } from '@/lib/workspaces/permissions/utils'
 
 const logger = createLogger('FoldersAPI')
@@ -145,6 +146,13 @@ export async function POST(request: NextRequest) {
 
     logger.info('Created new folder:', { id, name, workspaceId, parentId })
 
+    captureServerEvent(
+      session.user.id,
+      'folder_created',
+      { workspace_id: workspaceId },
+      { groups: { workspace: workspaceId } }
+    )
+
     recordAudit({
       workspaceId,
       actorId: session.user.id,

apps/sim/app/api/knowledge/[id]/documents/[documentId]/route.ts

@@ -10,6 +10,7 @@ import {
   retryDocumentProcessing,
   updateDocument,
 } from '@/lib/knowledge/documents/service'
+import { captureServerEvent } from '@/lib/posthog/server'
 import { checkDocumentAccess, checkDocumentWriteAccess } from '@/app/api/knowledge/utils'
 
 const logger = createLogger('DocumentByIdAPI')
@@ -285,6 +286,14 @@ export async function DELETE(
       request: req,
     })
 
+    const kbWorkspaceId = accessCheck.knowledgeBase?.workspaceId ?? ''
+    captureServerEvent(
+      userId,
+      'knowledge_base_document_deleted',
+      { knowledge_base_id: knowledgeBaseId, workspace_id: kbWorkspaceId },
+      kbWorkspaceId ? { groups: { workspace: kbWorkspaceId } } : undefined
+    )
+
     return NextResponse.json({
       success: true,
       data: result,

apps/sim/app/api/mothership/chats/[chatId]/route.ts

@@ -159,16 +159,7 @@ export async function PATCH(
           }
         )
       }
-      if (isUnread === false) {
-        captureServerEvent(
-          userId,
-          'task_marked_read',
-          { workspace_id: updatedChat.workspaceId },
-          {
-            groups: { workspace: updatedChat.workspaceId },
-          }
-        )
-      } else if (isUnread === true) {
+      if (isUnread === true) {
         captureServerEvent(
           userId,
           'task_marked_unread',

apps/sim/app/api/schedules/[id]/route.ts

@@ -7,6 +7,7 @@ import { z } from 'zod'
 import { AuditAction, AuditResourceType, recordAudit } from '@/lib/audit/log'
 import { getSession } from '@/lib/auth'
 import { generateRequestId } from '@/lib/core/utils/request'
+import { captureServerEvent } from '@/lib/posthog/server'
 import { validateCronExpression } from '@/lib/workflows/schedules/utils'
 import { authorizeWorkflowByWorkspacePermission } from '@/lib/workflows/utils'
 import { verifyWorkspaceMembership } from '@/app/api/workflows/utils'
@@ -298,6 +299,13 @@ export async function DELETE(
       request,
     })
 
+    captureServerEvent(
+      session.user.id,
+      'scheduled_task_deleted',
+      { workspace_id: workspaceId ?? '' },
+      workspaceId ? { groups: { workspace: workspaceId } } : undefined
+    )
+
     return NextResponse.json({ message: 'Schedule deleted successfully' })
   } catch (error) {
     logger.error(`[${requestId}] Error deleting schedule`, error)

apps/sim/app/api/schedules/route.ts

@@ -5,6 +5,7 @@ import { and, eq, isNull, or } from 'drizzle-orm'
 import { type NextRequest, NextResponse } from 'next/server'
 import { getSession } from '@/lib/auth'
 import { generateRequestId } from '@/lib/core/utils/request'
+import { captureServerEvent } from '@/lib/posthog/server'
 import { validateCronExpression } from '@/lib/workflows/schedules/utils'
 import { authorizeWorkflowByWorkspacePermission } from '@/lib/workflows/utils'
 import { verifyWorkspaceMembership } from '@/app/api/workflows/utils'
@@ -277,6 +278,13 @@ export async function POST(req: NextRequest) {
       lifecycle,
     })
 
+    captureServerEvent(
+      session.user.id,
+      'scheduled_task_created',
+      { workspace_id: workspaceId },
+      { groups: { workspace: workspaceId } }
+    )
+
     return NextResponse.json(
       { schedule: { id, status: 'active', cronExpression, nextRunAt } },
       { status: 201 }

apps/sim/app/workspace/[workspaceId]/home/home.tsx

@@ -228,6 +228,7 @@ export function Home({ chatId }: HomeProps = {}) {
       if (!trimmed && !(fileAttachments && fileAttachments.length > 0)) return
 
       captureEvent(posthogRef.current, 'task_message_sent', {
+        workspace_id: workspaceId,
         has_attachments: !!(fileAttachments && fileAttachments.length > 0),
         has_contexts: !!(contexts && contexts.length > 0),
         is_new_task: !chatId,
@@ -239,7 +240,7 @@ export function Home({ chatId }: HomeProps = {}) {
 
       sendMessage(trimmed || 'Analyze the attached file(s).', fileAttachments, contexts)
     },
-    [sendMessage]
+    [sendMessage, workspaceId, chatId]
   )
 
   useEffect(() => {

apps/sim/app/workspace/[workspaceId]/logs/components/logs-toolbar/logs-toolbar.tsx

@@ -1,8 +1,9 @@
 'use client'
 
-import { memo, useCallback, useMemo, useState } from 'react'
+import { memo, useCallback, useMemo, useRef, useState } from 'react'
 import { ArrowUp, Bell, Library, MoreHorizontal, RefreshCw } from 'lucide-react'
 import { useParams } from 'next/navigation'
+import { usePostHog } from 'posthog-js/react'
 import { useShallow } from 'zustand/react/shallow'
 import {
   Button,
@@ -18,6 +19,7 @@ import { DatePicker } from '@/components/emcn/components/date-picker/date-picker
 import { cn } from '@/lib/core/utils/cn'
 import { hasActiveFilters } from '@/lib/logs/filters'
 import { getTriggerOptions } from '@/lib/logs/get-trigger-options'
+import { captureEvent } from '@/lib/posthog/client'
 import { type LogStatus, STATUS_CONFIG } from '@/app/workspace/[workspaceId]/logs/utils'
 import { getBlock } from '@/blocks/registry'
 import { useFolderMap } from '@/hooks/queries/folders'
@@ -179,6 +181,9 @@ export const LogsToolbar = memo(function LogsToolbar({
 }: LogsToolbarProps) {
   const params = useParams()
   const workspaceId = params.workspaceId as string
+  const posthog = usePostHog()
+  const posthogRef = useRef(posthog)
+  posthogRef.current = posthog
 
   const {
     level,
@@ -258,8 +263,45 @@ export const LogsToolbar = memo(function LogsToolbar({
       } else {
         setLevel(values.join(','))
       }
+      captureEvent(posthogRef.current, 'logs_filter_applied', {
+        filter_type: 'status',
+        workspace_id: workspaceId,
+      })
     },
-    [setLevel]
+    [setLevel, workspaceId]
+  )
+
+  const handleWorkflowFilterChange = useCallback(
+    (values: string[]) => {
+      setWorkflowIds(values)
+      captureEvent(posthogRef.current, 'logs_filter_applied', {
+        filter_type: 'workflow',
+        workspace_id: workspaceId,
+      })
+    },
+    [setWorkflowIds, workspaceId]
+  )
+
+  const handleFolderFilterChange = useCallback(
+    (values: string[]) => {
+      setFolderIds(values)
+      captureEvent(posthogRef.current, 'logs_filter_applied', {
+        filter_type: 'folder',
+        workspace_id: workspaceId,
+      })
+    },
+    [setFolderIds, workspaceId]
+  )
+
+  const handleTriggerFilterChange = useCallback(
+    (values: string[]) => {
+      setTriggers(values)
+      captureEvent(posthogRef.current, 'logs_filter_applied', {
+        filter_type: 'trigger',
+        workspace_id: workspaceId,
+      })
+    },
+    [setTriggers, workspaceId]
   )
 
   const statusDisplayLabel = useMemo(() => {
@@ -348,9 +390,13 @@ export const LogsToolbar = memo(function LogsToolbar({
       } else {
         clearDateRange()
         setTimeRange(val as typeof timeRange)
+        captureEvent(posthogRef.current, 'logs_filter_applied', {
+          filter_type: 'time',
+          workspace_id: workspaceId,
+        })
       }
     },
-    [timeRange, setTimeRange, clearDateRange]
+    [timeRange, setTimeRange, clearDateRange, workspaceId]
   )
 
   /**
@@ -360,8 +406,12 @@ export const LogsToolbar = memo(function LogsToolbar({
     (start: string, end: string) => {
       setDateRange(start, end)
       setDatePickerOpen(false)
+      captureEvent(posthogRef.current, 'logs_filter_applied', {
+        filter_type: 'time',
+        workspace_id: workspaceId,
+      })
     },
-    [setDateRange]
+    [setDateRange, workspaceId]
   )
 
   /**
@@ -545,7 +595,7 @@ export const LogsToolbar = memo(function LogsToolbar({
                     options={workflowOptions}
                     multiSelect
                     multiSelectValues={workflowIds}
-                    onMultiSelectChange={setWorkflowIds}
+                    onMultiSelectChange={handleWorkflowFilterChange}
                     placeholder='All workflows'
                     overlayContent={
                       <span className='flex items-center gap-1.5 truncate text-[var(--text-primary)]'>
@@ -580,7 +630,7 @@ export const LogsToolbar = memo(function LogsToolbar({
                     options={folderOptions}
                     multiSelect
                     multiSelectValues={folderIds}
-                    onMultiSelectChange={setFolderIds}
+                    onMultiSelectChange={handleFolderFilterChange}
                     placeholder='All folders'
                     overlayContent={
                       <span className='truncate text-[var(--text-primary)]'>
@@ -605,7 +655,7 @@ export const LogsToolbar = memo(function LogsToolbar({
                     options={triggerOptions}
                     multiSelect
                     multiSelectValues={triggers}
-                    onMultiSelectChange={setTriggers}
+                    onMultiSelectChange={handleTriggerFilterChange}
                     placeholder='All triggers'
                     overlayContent={
                       <span className='truncate text-[var(--text-primary)]'>
@@ -676,7 +726,7 @@ export const LogsToolbar = memo(function LogsToolbar({
               options={workflowOptions}
               multiSelect
               multiSelectValues={workflowIds}
-              onMultiSelectChange={setWorkflowIds}
+              onMultiSelectChange={handleWorkflowFilterChange}
               placeholder='Workflow'
               overlayContent={
                 <span className='flex items-center gap-1.5 truncate text-[var(--text-primary)]'>
@@ -707,7 +757,7 @@ export const LogsToolbar = memo(function LogsToolbar({
               options={folderOptions}
               multiSelect
               multiSelectValues={folderIds}
-              onMultiSelectChange={setFolderIds}
+              onMultiSelectChange={handleFolderFilterChange}
               placeholder='Folder'
               overlayContent={
                 <span className='truncate text-[var(--text-primary)]'>{folderDisplayLabel}</span>
@@ -726,7 +776,7 @@ export const LogsToolbar = memo(function LogsToolbar({
               options={triggerOptions}
               multiSelect
               multiSelectValues={triggers}
-              onMultiSelectChange={setTriggers}
+              onMultiSelectChange={handleTriggerFilterChange}
               placeholder='Trigger'
               overlayContent={
                 <span className='truncate text-[var(--text-primary)]'>{triggerDisplayLabel}</span>