From 295b2bef54c75ce6c20f71896f3edbe012da9c43 Mon Sep 17 00:00:00 2001 From: caterina-doglioni Date: Thu, 25 Jun 2026 12:39:20 +0100 Subject: [PATCH 1/7] Added coordination meeting minutes 18/06 --- .../_posts/2026/2026-06-18-coordination.md | 202 ++++++++++++++++++ 1 file changed, 202 insertions(+) create mode 100644 organization/_posts/2026/2026-06-18-coordination.md diff --git a/organization/_posts/2026/2026-06-18-coordination.md b/organization/_posts/2026/2026-06-18-coordination.md new file mode 100644 index 000000000..6c9755bd2 --- /dev/null +++ b/organization/_posts/2026/2026-06-18-coordination.md @@ -0,0 +1,202 @@ +--- +title: "HSF Coordination Meeting #309, 4 June 2026" +layout: plain_toc +--- + +--- +tags: HSF, Minutes +lang: en-gb +description: HSF Meeting Notes +--- + +# HSF Coordination Meeting #309, 18 June 2026 + +--- + +*This notebook is used to record the minutes of the HSF Coordination meetings. These are archived after each meeting onto the [HSF Website](https://hepsoftwarefoundation.org).* + +## Tips + +- These minutes should be publically editable, they are stored in CERNbox with a public editing link +- If you are adding a URL, please use `<` and `>` to make it an active link, as in `` + - Without the <>s the link is not active in Jekyll, even if it is in CodiMD +- Please use `-` to indicate lists in this file (we try to avoid mixing `-` and `*` in the same file - it's markdown lint!) +- Please use the Zoom "raise hand" if you'd like to make a comment in the meeting + +## Attending + +Present/Contributing: Caterina Doglioni, Ruslan Mashinistov, Claire Antel, Joshua Isaacson, Eduardo Rodrigues, Saptaparna Battacharya, Michel Hernandez Villanueva, Peter Fackeldey + +Apologies/Contributing: Graeme Stewart, Liz Sexton-Kennedy, Christian Wessel, Maarten van Veghel, Alexander Moreno + +## News, general matters, announcements + +### INFRA-DEV/TECH season of proposals just concluded + +Two proposals relevant for HSF: + * PSENTRIC (HORIZON-INFRA-2026-DEV-01-02), follow-up of ESCAPE () and including a broader astronomy community and analytical physics facilities (Caterina Doglioni and Graeme Stewart as contacts) + * OSCARS2 (HORIZON-INFRA-2026-01-EOSC-01), follow up of OSCARS () with HSF involvement for training and affiliated project guidelines (Stefan Roiser and Caterina Doglioni as contacts) + +One letter of support for HORIZON-INFRA-2026-TECH-01-01 circulated on HSF Forum mailing list last week. + +### Steering Group & Advisory Group + +#### WLCG/HSF workshop + +- Co-organising the next **WLCG/HSF Workshop**, 2-6 November 2026 in Bologna: Converged on draft schedule of HSF parallel sessions. + - Anticipate a call for contributions! + - We are still (for a bit) looking for conveners for the HSF parallel sessions. Please get in touch (very soon) with the SG if you're interested. + +Plan for the near future: + - online agenda version by the end of the month + - finalising the conveners - we will send specific invitations, open a call for abstracts as well at the beginning of July + - coordination with WLCG on environmental sustainability needed (Caterina/Eduardo will follow up). + +#### Advisory group + +The ePIC collaboration is now part of the advisory group. + +### HSF Affiliated Projects and Software + +Status at - **6** projects affiliated. + +Reviews in progress, being finalised: +- NoPayloadDB Conditions Database + +Status: reviewers busy, but no other showstoppers identified so far. + +Other potential projects: + * ACTS: Caterina will email the SG to find out who is already in contact + * Herwig (we already have Madgraph/Pythia) - we will hear from Christian Gutschow and James Whitehead (MCNet reps). + * Phoenix - the author is happy to join, the SG will look for reviewers + * Rivet - Caterina will follow up with authors next week + +SG will find volunteers to contact these projects from GSoC list of projects this year: + + * Clad + * Omnifold (Saptaparna will contact authors) + * PODIO (future collider frameworks - Michel will contact authors) + +Do not hesitate to discuss around you to identify relevant projects/libraries that could engage with the affiliation programme. AA conveners are in an excellent position to help us identify which projects to prioritise to join the affiliation programme. + +### AI in contributions to HSF repositories + +*Feedback still welcome:* So far HSF repositories do not provide any statement on AI-powered/-helped contributions, and we are starting to get some. On occasions we can be flooded by not-to-useful contributions. + +This year an "AI statement" is strongly suggested in GSoC proposals. We should do something similar. + +There is an ongoing discussion at . + +**Q: Should we think of a code of conduct/guidelines?** + +Suggestion to update the [website how-to](https://hepsoftwarefoundation.org/howto-website.html) with a statement on AI and how we will be dealing with "spam". + +Following the LHCC recommendation (from [previous minutes](https://hepsoftwarefoundation.org/organization/2026/06/04/coordination.html)): + +_[The LHCC] Encourages the HSF to continue the open discussion around AI and AI-assisted technologies and to develop a policy framework for their application within HEP software. Additionally, it recommends that the HSF assumes a leading role in the coordination of training initiatives focused on these new technologies._ + +Decision taken to start a public discussion towards (1) loose guidelines on AI-assisted coding in common software (2) common training that collaborations can build on. + +Plan, to be taken on by Claire, Michel, Caterina: +- have an HSF meeting on July 29th, 15:30-17:30 +- send a "save the date" co-organise the meeting with anyone else interested in the topic, namely [EuCAIF Fair & Sustainable WG](https://eucaif.org/activities/), [Interexperiment ML working group at CERN](https://iml.web.cern.ch/), [EVERSE project](https://everse.software/) and [RSQKit](https://everse.software/RSQKit/), [“Towards a National-Scale AI Collaboration in HEP” US blueprint workshop](https://indico.flatironinstitute.org/event/4120/). +- discuss the plan for the meeting with the SG via e-mail the week of 22.06 before sending the announcement + +Points and links raised during the discussion in the coordination meeting: + + * Michel: Belle2 would be interested in the HSF being the contact point for responsible use of AI. + + * Claire: "using LLM" tutorials in ATLAS don't feature responsible use of AI, but there are [slides from IRIS-HEP]( https://indico.cern.ch/event/1686249/contributions/7130122/attachments/3294175/5891009/LLM101-IRISHEP.pdf) + + * Michel: training events in BNL asked for best practices in use of AI, and we put some slides together based on experiences: [AI-assisted code, Remarks & discussion on best practices](https://indico.cern.ch/event/1683420/timetable/#b-670574-remarks-on-ai-assiste) + + * Caterina: the research software community has been thinking about this, see e.g. and . There are also CERN guidelines + + +### HSF Seminar Series and Compute Accelerator Forum + +Planned HSF seminars: +- [24th June (next week)](https://indico.cern.ch/event/1692605/): Seminar on Software Packaging - organised by Software Tools & Packaging AA. + - Cool agenda hosting multiple speakers. +- [22nd July](https://indico.cern.ch/event/1698017/): Seminar on "Green Software Engineering" by Michael Sparks, Manchester. + - Note: Exceptionally not last Wednesday of the month. +- [30th Sept](https://indico.cern.ch/event/1689368/): Seminar on "assessing sustainability of AI" by Sophia Wilson ([SAINTS Lab](https://saintslab.github.io/), University of Copenhagen). + + +(Thanks to the activity groups for coming to us with seminar ideas and speakers!) +HSF seminar conveners are reachable at . +Please send your suggestions for next seminars. + +## Activities Updates + +### General Standing Reminders + +#### Website banners + +We have the ability to put event banners on the HSF website. All it requires is a markdown file with the event data. See, e.g., files [here](https://github.com/HSF/hsf.github.io/tree/main/announcements/_posts/2023). + +#### Meetings + +Please try and book meetings in Indico at least 2 weeks in advance! + +That way they go into the calendar early and they will be included in the weekly email announcement that goes to HSF Forum. + +#### Videos + +When meetings are recorded (recommended), please try to put them onto: + +- [HSF YouTube channel](https://www.youtube.com/c/HEPSoftwareFoundation) (ask for permission to do this) +- (recommended over posting directly) + +Then post links to these locations. See [C&AF](https://indico.cern.ch/category/12741/) for examples. + + +### GSoC 2026 + +Projects have started, progressing. + +### Software Training + +- Past Events + - HSF Software basics @ BNL and Fermilab, targeting summer students who have little experience and join every year. Supported by management, very well attended (120 students, good reception). + * BNL: + * Fermilab: + +- Next Events + - Next HEP C++ course 12-16 October (advanced edition), , registration to open before summer + +### Physics Generators + +From last meeting: Pursue idea of "sustainability reports" by generator groups. Pythia would volunteer to give the first such report. This will be followed up by the generators conveners and Caterina. + +### PyHEP + +- [PyHEP.dev 2026](https://indico.nikhef.nl/event/7873/) will be held at Nikhef Amsterdam, September 7-9. +- [PyHEP.dev 2026] Indico almost ready (registration page is there now; only missing: local recommendations). Announcement currently being drafted. +- Sep 8 2026 (during PyHEP.dev): Special 2h seminar talk by us at NikHef about PyHEP activities + +### JuliaHEP + +- [JuliaHEP 2026](https://indico.cern.ch/event/1660753/) will be held at MPI Munich, October 19-23. [Abstract submission](https://indico.cern.ch/event/1660753/abstracts/) and [registration](https://indico.cern.ch/event/1660753/registrations/126987/) are already open! +- JuliaCon 2026 - JuliaHEP Mini-Symposium - Julia for Nuclear and Elementary Particle Physics: From Precision Science to High-Performance Tools. Scheduled for the Wednesday Morning (Aug 12). + +## AOB + +Do not hesitate to get in touch with the SG if you have/know of events useful to add to the HSF calendar. +The calendar is used by very many to check for available dates, constraints, and plan events. Thank you in advance. + +### HSF Promotional Poster + +Sapta has a poster to promote the HSF. There is one version [here](https://indico.cern.ch/event/1606598/), but please contact her for the latest version. + +### Physical Constants / HEPdata Library + +There is now an early "proof of concept" version: [hep-constants](https://github.com/HSF/hep-constants). Some generally positive feedback was received, but no further development yet. + +### Next Meeting + +The next coordination meeting will be on July 2nd. + +### Chair This Meeting 👇 + +Please [sign up](https://docs.google.com/spreadsheets/d/1Z1Z4payCpieOLiVFcC6y9j-KCj71u6xX232LHUgIHfI/edit) for chairing a future coordination meeting. (There is even a [HOWTO guide](https://hepsoftwarefoundation.org/organization/running-meetings.html)). From f46f92afffad6ff6660c2742e9047b001b60dfef Mon Sep 17 00:00:00 2001 From: Caterina Date: Thu, 25 Jun 2026 12:40:36 +0100 Subject: [PATCH 2/7] Removed spurious header in coord minutes --- .../_posts/2026/2026-06-18-coordination.md | 20 ------------------- 1 file changed, 20 deletions(-) diff --git a/organization/_posts/2026/2026-06-18-coordination.md b/organization/_posts/2026/2026-06-18-coordination.md index 6c9755bd2..5bcb077e9 100644 --- a/organization/_posts/2026/2026-06-18-coordination.md +++ b/organization/_posts/2026/2026-06-18-coordination.md @@ -3,26 +3,6 @@ title: "HSF Coordination Meeting #309, 4 June 2026" layout: plain_toc --- ---- -tags: HSF, Minutes -lang: en-gb -description: HSF Meeting Notes ---- - -# HSF Coordination Meeting #309, 18 June 2026 - ---- - -*This notebook is used to record the minutes of the HSF Coordination meetings. These are archived after each meeting onto the [HSF Website](https://hepsoftwarefoundation.org).* - -## Tips - -- These minutes should be publically editable, they are stored in CERNbox with a public editing link -- If you are adding a URL, please use `<` and `>` to make it an active link, as in `` - - Without the <>s the link is not active in Jekyll, even if it is in CodiMD -- Please use `-` to indicate lists in this file (we try to avoid mixing `-` and `*` in the same file - it's markdown lint!) -- Please use the Zoom "raise hand" if you'd like to make a comment in the meeting - ## Attending Present/Contributing: Caterina Doglioni, Ruslan Mashinistov, Claire Antel, Joshua Isaacson, Eduardo Rodrigues, Saptaparna Battacharya, Michel Hernandez Villanueva, Peter Fackeldey From 7cb25e32c26e647954a50bc0c6d8e01d044b0264 Mon Sep 17 00:00:00 2001 From: Caterina Date: Thu, 25 Jun 2026 12:41:33 +0100 Subject: [PATCH 3/7] Removed chairing details from coordination minutes --- organization/_posts/2026/2026-06-18-coordination.md | 4 ---- 1 file changed, 4 deletions(-) diff --git a/organization/_posts/2026/2026-06-18-coordination.md b/organization/_posts/2026/2026-06-18-coordination.md index 5bcb077e9..b53cc2b0b 100644 --- a/organization/_posts/2026/2026-06-18-coordination.md +++ b/organization/_posts/2026/2026-06-18-coordination.md @@ -176,7 +176,3 @@ There is now an early "proof of concept" version: [hep-constants](https://github ### Next Meeting The next coordination meeting will be on July 2nd. - -### Chair This Meeting 👇 - -Please [sign up](https://docs.google.com/spreadsheets/d/1Z1Z4payCpieOLiVFcC6y9j-KCj71u6xX232LHUgIHfI/edit) for chairing a future coordination meeting. (There is even a [HOWTO guide](https://hepsoftwarefoundation.org/organization/running-meetings.html)). From 4770572ab25c9d85b42003f6db21ca1b8f7abb4b Mon Sep 17 00:00:00 2001 From: Caterina Date: Thu, 25 Jun 2026 12:42:05 +0100 Subject: [PATCH 4/7] Added Stefan's apologies to coord minutes --- organization/_posts/2026/2026-06-18-coordination.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/organization/_posts/2026/2026-06-18-coordination.md b/organization/_posts/2026/2026-06-18-coordination.md index b53cc2b0b..e7f142b9d 100644 --- a/organization/_posts/2026/2026-06-18-coordination.md +++ b/organization/_posts/2026/2026-06-18-coordination.md @@ -7,7 +7,7 @@ layout: plain_toc Present/Contributing: Caterina Doglioni, Ruslan Mashinistov, Claire Antel, Joshua Isaacson, Eduardo Rodrigues, Saptaparna Battacharya, Michel Hernandez Villanueva, Peter Fackeldey -Apologies/Contributing: Graeme Stewart, Liz Sexton-Kennedy, Christian Wessel, Maarten van Veghel, Alexander Moreno +Apologies/Contributing: Graeme Stewart, Liz Sexton-Kennedy, Christian Wessel, Maarten van Veghel, Alexander Moreno, Stefan Roiser ## News, general matters, announcements From 55b7d7763c9a0e945cbd305955aef4a6b30d8fc0 Mon Sep 17 00:00:00 2001 From: Caterina Date: Thu, 25 Jun 2026 14:19:33 +0100 Subject: [PATCH 5/7] Update meeting date in coordination document --- organization/_posts/2026/2026-06-18-coordination.md | 4 ++-- 1 file changed, 2 insertions(+), 2 deletions(-) diff --git a/organization/_posts/2026/2026-06-18-coordination.md b/organization/_posts/2026/2026-06-18-coordination.md index e7f142b9d..04e60f946 100644 --- a/organization/_posts/2026/2026-06-18-coordination.md +++ b/organization/_posts/2026/2026-06-18-coordination.md @@ -1,5 +1,5 @@ --- -title: "HSF Coordination Meeting #309, 4 June 2026" +title: "HSF Coordination Meeting #309, 18 June 2026" layout: plain_toc --- @@ -153,7 +153,7 @@ From last meeting: Pursue idea of "sustainability reports" by generator groups. - [PyHEP.dev 2026](https://indico.nikhef.nl/event/7873/) will be held at Nikhef Amsterdam, September 7-9. - [PyHEP.dev 2026] Indico almost ready (registration page is there now; only missing: local recommendations). Announcement currently being drafted. -- Sep 8 2026 (during PyHEP.dev): Special 2h seminar talk by us at NikHef about PyHEP activities +- Sep 8 2026 (during PyHEP.dev): Special 2h seminar talk by us at Nikhef about PyHEP activities ### JuliaHEP From 5c657f98c93dae47c078ef5b432c40ead638614f Mon Sep 17 00:00:00 2001 From: Eduardo Rodrigues Date: Thu, 25 Jun 2026 15:46:37 +0200 Subject: [PATCH 6/7] Be consistent in itemisation --- .../_posts/2026/2026-06-18-coordination.md | 44 ++++++++----------- 1 file changed, 18 insertions(+), 26 deletions(-) diff --git a/organization/_posts/2026/2026-06-18-coordination.md b/organization/_posts/2026/2026-06-18-coordination.md index 04e60f946..50827be1f 100644 --- a/organization/_posts/2026/2026-06-18-coordination.md +++ b/organization/_posts/2026/2026-06-18-coordination.md @@ -14,8 +14,8 @@ Apologies/Contributing: Graeme Stewart, Liz Sexton-Kennedy, Christian Wessel, Ma ### INFRA-DEV/TECH season of proposals just concluded Two proposals relevant for HSF: - * PSENTRIC (HORIZON-INFRA-2026-DEV-01-02), follow-up of ESCAPE () and including a broader astronomy community and analytical physics facilities (Caterina Doglioni and Graeme Stewart as contacts) - * OSCARS2 (HORIZON-INFRA-2026-01-EOSC-01), follow up of OSCARS () with HSF involvement for training and affiliated project guidelines (Stefan Roiser and Caterina Doglioni as contacts) + - PSENTRIC (HORIZON-INFRA-2026-DEV-01-02), follow-up of ESCAPE () and including a broader astronomy community and analytical physics facilities (Caterina Doglioni and Graeme Stewart as contacts) + - OSCARS2 (HORIZON-INFRA-2026-01-EOSC-01), follow up of OSCARS () with HSF involvement for training and affiliated project guidelines (Stefan Roiser and Caterina Doglioni as contacts) One letter of support for HORIZON-INFRA-2026-TECH-01-01 circulated on HSF Forum mailing list last week. @@ -46,16 +46,15 @@ Reviews in progress, being finalised: Status: reviewers busy, but no other showstoppers identified so far. Other potential projects: - * ACTS: Caterina will email the SG to find out who is already in contact - * Herwig (we already have Madgraph/Pythia) - we will hear from Christian Gutschow and James Whitehead (MCNet reps). - * Phoenix - the author is happy to join, the SG will look for reviewers - * Rivet - Caterina will follow up with authors next week + - ACTS: Caterina will email the SG to find out who is already in contact + - Herwig (we already have Madgraph/Pythia) - we will hear from Christian Gutschow and James Whitehead (MCNet reps). + - Phoenix - the author is happy to join, the SG will look for reviewers + - Rivet - Caterina will follow up with authors next week SG will find volunteers to contact these projects from GSoC list of projects this year: - - * Clad - * Omnifold (Saptaparna will contact authors) - * PODIO (future collider frameworks - Michel will contact authors) + - Clad + - Omnifold (Saptaparna will contact authors) + - PODIO (future collider frameworks - Michel will contact authors) Do not hesitate to discuss around you to identify relevant projects/libraries that could engage with the affiliation programme. AA conveners are in an excellent position to help us identify which projects to prioritise to join the affiliation programme. @@ -83,25 +82,19 @@ Plan, to be taken on by Claire, Michel, Caterina: - discuss the plan for the meeting with the SG via e-mail the week of 22.06 before sending the announcement Points and links raised during the discussion in the coordination meeting: - - * Michel: Belle2 would be interested in the HSF being the contact point for responsible use of AI. - - * Claire: "using LLM" tutorials in ATLAS don't feature responsible use of AI, but there are [slides from IRIS-HEP]( https://indico.cern.ch/event/1686249/contributions/7130122/attachments/3294175/5891009/LLM101-IRISHEP.pdf) - - * Michel: training events in BNL asked for best practices in use of AI, and we put some slides together based on experiences: [AI-assisted code, Remarks & discussion on best practices](https://indico.cern.ch/event/1683420/timetable/#b-670574-remarks-on-ai-assiste) - - * Caterina: the research software community has been thinking about this, see e.g. and . There are also CERN guidelines - + - Michel: Belle2 would be interested in the HSF being the contact point for responsible use of AI. + - Claire: "using LLM" tutorials in ATLAS don't feature responsible use of AI, but there are [slides from IRIS-HEP]( https://indico.cern.ch/event/1686249/contributions/7130122/attachments/3294175/5891009/LLM101-IRISHEP.pdf) + - Michel: training events in BNL asked for best practices in use of AI, and we put some slides together based on experiences: [AI-assisted code, Remarks & discussion on best practices](https://indico.cern.ch/event/1683420/timetable/#b-670574-remarks-on-ai-assiste) + - Caterina: the research software community has been thinking about this, see e.g. and . There are also CERN guidelines ### HSF Seminar Series and Compute Accelerator Forum Planned HSF seminars: -- [24th June (next week)](https://indico.cern.ch/event/1692605/): Seminar on Software Packaging - organised by Software Tools & Packaging AA. - - Cool agenda hosting multiple speakers. -- [22nd July](https://indico.cern.ch/event/1698017/): Seminar on "Green Software Engineering" by Michael Sparks, Manchester. - - Note: Exceptionally not last Wednesday of the month. -- [30th Sept](https://indico.cern.ch/event/1689368/): Seminar on "assessing sustainability of AI" by Sophia Wilson ([SAINTS Lab](https://saintslab.github.io/), University of Copenhagen). - + - [24th June (next week)](https://indico.cern.ch/event/1692605/): Seminar on Software Packaging - organised by Software Tools & Packaging AA. + - Cool agenda hosting multiple speakers. + - [22nd July](https://indico.cern.ch/event/1698017/): Seminar on "Green Software Engineering" by Michael Sparks, Manchester. + - Note: Exceptionally not last Wednesday of the month. + - [30th Sept](https://indico.cern.ch/event/1689368/): Seminar on "assessing sustainability of AI" by Sophia Wilson ([SAINTS Lab](https://saintslab.github.io/), University of Copenhagen). (Thanks to the activity groups for coming to us with seminar ideas and speakers!) HSF seminar conveners are reachable at . @@ -124,7 +117,6 @@ That way they go into the calendar early and they will be included in the weekly #### Videos When meetings are recorded (recommended), please try to put them onto: - - [HSF YouTube channel](https://www.youtube.com/c/HEPSoftwareFoundation) (ask for permission to do this) - (recommended over posting directly) From f64c3cb96112b283072d459ac69335e27eb5405c Mon Sep 17 00:00:00 2001 From: Eduardo Rodrigues Date: Thu, 25 Jun 2026 15:47:48 +0200 Subject: [PATCH 7/7] Remove standing reminders --- .../_posts/2026/2026-06-18-coordination.md | 21 ------------------- 1 file changed, 21 deletions(-) diff --git a/organization/_posts/2026/2026-06-18-coordination.md b/organization/_posts/2026/2026-06-18-coordination.md index 50827be1f..7698cdb7e 100644 --- a/organization/_posts/2026/2026-06-18-coordination.md +++ b/organization/_posts/2026/2026-06-18-coordination.md @@ -102,27 +102,6 @@ Please send your suggestions for next seminars. ## Activities Updates -### General Standing Reminders - -#### Website banners - -We have the ability to put event banners on the HSF website. All it requires is a markdown file with the event data. See, e.g., files [here](https://github.com/HSF/hsf.github.io/tree/main/announcements/_posts/2023). - -#### Meetings - -Please try and book meetings in Indico at least 2 weeks in advance! - -That way they go into the calendar early and they will be included in the weekly email announcement that goes to HSF Forum. - -#### Videos - -When meetings are recorded (recommended), please try to put them onto: -- [HSF YouTube channel](https://www.youtube.com/c/HEPSoftwareFoundation) (ask for permission to do this) -- (recommended over posting directly) - -Then post links to these locations. See [C&AF](https://indico.cern.ch/category/12741/) for examples. - - ### GSoC 2026 Projects have started, progressing.