diff --git a/organization/_posts/2026/2026-06-18-coordination.md b/organization/_posts/2026/2026-06-18-coordination.md new file mode 100644 index 000000000..7698cdb7e --- /dev/null +++ b/organization/_posts/2026/2026-06-18-coordination.md @@ -0,0 +1,149 @@ +--- +title: "HSF Coordination Meeting #309, 18 June 2026" +layout: plain_toc +--- + +## Attending + +Present/Contributing: Caterina Doglioni, Ruslan Mashinistov, Claire Antel, Joshua Isaacson, Eduardo Rodrigues, Saptaparna Battacharya, Michel Hernandez Villanueva, Peter Fackeldey + +Apologies/Contributing: Graeme Stewart, Liz Sexton-Kennedy, Christian Wessel, Maarten van Veghel, Alexander Moreno, Stefan Roiser + +## News, general matters, announcements + +### INFRA-DEV/TECH season of proposals just concluded + +Two proposals relevant for HSF: + - PSENTRIC (HORIZON-INFRA-2026-DEV-01-02), follow-up of ESCAPE () and including a broader astronomy community and analytical physics facilities (Caterina Doglioni and Graeme Stewart as contacts) + - OSCARS2 (HORIZON-INFRA-2026-01-EOSC-01), follow up of OSCARS () with HSF involvement for training and affiliated project guidelines (Stefan Roiser and Caterina Doglioni as contacts) + +One letter of support for HORIZON-INFRA-2026-TECH-01-01 circulated on HSF Forum mailing list last week. + +### Steering Group & Advisory Group + +#### WLCG/HSF workshop + +- Co-organising the next **WLCG/HSF Workshop**, 2-6 November 2026 in Bologna: Converged on draft schedule of HSF parallel sessions. + - Anticipate a call for contributions! + - We are still (for a bit) looking for conveners for the HSF parallel sessions. Please get in touch (very soon) with the SG if you're interested. + +Plan for the near future: + - online agenda version by the end of the month + - finalising the conveners - we will send specific invitations, open a call for abstracts as well at the beginning of July + - coordination with WLCG on environmental sustainability needed (Caterina/Eduardo will follow up). + +#### Advisory group + +The ePIC collaboration is now part of the advisory group. + +### HSF Affiliated Projects and Software + +Status at - **6** projects affiliated. + +Reviews in progress, being finalised: +- NoPayloadDB Conditions Database + +Status: reviewers busy, but no other showstoppers identified so far. + +Other potential projects: + - ACTS: Caterina will email the SG to find out who is already in contact + - Herwig (we already have Madgraph/Pythia) - we will hear from Christian Gutschow and James Whitehead (MCNet reps). + - Phoenix - the author is happy to join, the SG will look for reviewers + - Rivet - Caterina will follow up with authors next week + +SG will find volunteers to contact these projects from GSoC list of projects this year: + - Clad + - Omnifold (Saptaparna will contact authors) + - PODIO (future collider frameworks - Michel will contact authors) + +Do not hesitate to discuss around you to identify relevant projects/libraries that could engage with the affiliation programme. AA conveners are in an excellent position to help us identify which projects to prioritise to join the affiliation programme. + +### AI in contributions to HSF repositories + +*Feedback still welcome:* So far HSF repositories do not provide any statement on AI-powered/-helped contributions, and we are starting to get some. On occasions we can be flooded by not-to-useful contributions. + +This year an "AI statement" is strongly suggested in GSoC proposals. We should do something similar. + +There is an ongoing discussion at . + +**Q: Should we think of a code of conduct/guidelines?** + +Suggestion to update the [website how-to](https://hepsoftwarefoundation.org/howto-website.html) with a statement on AI and how we will be dealing with "spam". + +Following the LHCC recommendation (from [previous minutes](https://hepsoftwarefoundation.org/organization/2026/06/04/coordination.html)): + +_[The LHCC] Encourages the HSF to continue the open discussion around AI and AI-assisted technologies and to develop a policy framework for their application within HEP software. Additionally, it recommends that the HSF assumes a leading role in the coordination of training initiatives focused on these new technologies._ + +Decision taken to start a public discussion towards (1) loose guidelines on AI-assisted coding in common software (2) common training that collaborations can build on. + +Plan, to be taken on by Claire, Michel, Caterina: +- have an HSF meeting on July 29th, 15:30-17:30 +- send a "save the date" co-organise the meeting with anyone else interested in the topic, namely [EuCAIF Fair & Sustainable WG](https://eucaif.org/activities/), [Interexperiment ML working group at CERN](https://iml.web.cern.ch/), [EVERSE project](https://everse.software/) and [RSQKit](https://everse.software/RSQKit/), [“Towards a National-Scale AI Collaboration in HEP” US blueprint workshop](https://indico.flatironinstitute.org/event/4120/). +- discuss the plan for the meeting with the SG via e-mail the week of 22.06 before sending the announcement + +Points and links raised during the discussion in the coordination meeting: + - Michel: Belle2 would be interested in the HSF being the contact point for responsible use of AI. + - Claire: "using LLM" tutorials in ATLAS don't feature responsible use of AI, but there are [slides from IRIS-HEP]( https://indico.cern.ch/event/1686249/contributions/7130122/attachments/3294175/5891009/LLM101-IRISHEP.pdf) + - Michel: training events in BNL asked for best practices in use of AI, and we put some slides together based on experiences: [AI-assisted code, Remarks & discussion on best practices](https://indico.cern.ch/event/1683420/timetable/#b-670574-remarks-on-ai-assiste) + - Caterina: the research software community has been thinking about this, see e.g. and . There are also CERN guidelines + +### HSF Seminar Series and Compute Accelerator Forum + +Planned HSF seminars: + - [24th June (next week)](https://indico.cern.ch/event/1692605/): Seminar on Software Packaging - organised by Software Tools & Packaging AA. + - Cool agenda hosting multiple speakers. + - [22nd July](https://indico.cern.ch/event/1698017/): Seminar on "Green Software Engineering" by Michael Sparks, Manchester. + - Note: Exceptionally not last Wednesday of the month. + - [30th Sept](https://indico.cern.ch/event/1689368/): Seminar on "assessing sustainability of AI" by Sophia Wilson ([SAINTS Lab](https://saintslab.github.io/), University of Copenhagen). + +(Thanks to the activity groups for coming to us with seminar ideas and speakers!) +HSF seminar conveners are reachable at . +Please send your suggestions for next seminars. + +## Activities Updates + +### GSoC 2026 + +Projects have started, progressing. + +### Software Training + +- Past Events + - HSF Software basics @ BNL and Fermilab, targeting summer students who have little experience and join every year. Supported by management, very well attended (120 students, good reception). + * BNL: + * Fermilab: + +- Next Events + - Next HEP C++ course 12-16 October (advanced edition), , registration to open before summer + +### Physics Generators + +From last meeting: Pursue idea of "sustainability reports" by generator groups. Pythia would volunteer to give the first such report. This will be followed up by the generators conveners and Caterina. + +### PyHEP + +- [PyHEP.dev 2026](https://indico.nikhef.nl/event/7873/) will be held at Nikhef Amsterdam, September 7-9. +- [PyHEP.dev 2026] Indico almost ready (registration page is there now; only missing: local recommendations). Announcement currently being drafted. +- Sep 8 2026 (during PyHEP.dev): Special 2h seminar talk by us at Nikhef about PyHEP activities + +### JuliaHEP + +- [JuliaHEP 2026](https://indico.cern.ch/event/1660753/) will be held at MPI Munich, October 19-23. [Abstract submission](https://indico.cern.ch/event/1660753/abstracts/) and [registration](https://indico.cern.ch/event/1660753/registrations/126987/) are already open! +- JuliaCon 2026 - JuliaHEP Mini-Symposium - Julia for Nuclear and Elementary Particle Physics: From Precision Science to High-Performance Tools. Scheduled for the Wednesday Morning (Aug 12). + +## AOB + +Do not hesitate to get in touch with the SG if you have/know of events useful to add to the HSF calendar. +The calendar is used by very many to check for available dates, constraints, and plan events. Thank you in advance. + +### HSF Promotional Poster + +Sapta has a poster to promote the HSF. There is one version [here](https://indico.cern.ch/event/1606598/), but please contact her for the latest version. + +### Physical Constants / HEPdata Library + +There is now an early "proof of concept" version: [hep-constants](https://github.com/HSF/hep-constants). Some generally positive feedback was received, but no further development yet. + +### Next Meeting + +The next coordination meeting will be on July 2nd.